Emergency Network 1
Medical Documents and AlertTo enable foreign doctors to act quickly in case of an emergency, you need to prepare some documents and their translations to ensure action can be taken when needed. ● International Certificate of Vaccination (inoculation records) passport for each family member. ● Certified Blood Group Information. ● A list of medications you must take regularly including their medical names. ● A certificate for each family member that medication they have to keep with them is personally required, is not for resale and has no commercial value and that there is no evidence of drug addiction. Preferably, this is translated into the languages spoken in the host country and should accompany your Medical Travel kit all the time. ● A statement of your company that they will take over all expenses incurred by hospitalization or medical emergency. ● Prepare a guardian affidavit that allows persons to act on your behalf if your children have a medical emergency and you are not around. ● Prepare a list with addresses and numbers of all the doctors who were involved in treating your families, e.g. dentists, gynecologists, family doctors, specialists and ask them to keep your patient information in case of emergency. ● Ask for any personal medical information you might require e.g. eyesight, x-ray pictures, etc. and take them along or keep them at home base. ● Join an Emergency Assistance and check what your employer provides for you and if your credit card includes such a service. If so, this is usually only applicable if the trip was paid with the respective credit card. ● Photocopy all these documents several times to distribute them where needed. ● If you have a serious medical problem, like certain allergies or asthma, Medic Alert provides engraved bracelets that identify these ailments in case of an emergency. See Web Site below. ● At least, you should always carry copies of your significant medical history. ● Check your insurance cover and proceed to Medical Insurance for more information
Create an Emergency NetworkAppoint a person to act for you in case there is an emergency and a quick response is required by giving a lawyer or family member limited power of attorney. Carry along his/her address and contact numbers all the time for yourself and make it visible to others who may need to act on your behalf.
Buy a Document SafeA safe is invaluable for an expatriate's Emergency Network! Keep a second key and the number codes separately and inform your trustee on the location.The safe is your storage for all important original documents and should have a fire resistance of minimum 3 hours.
Create a Home BaseTo have an effective back-up system, you should create a home base at a relative's or friend's place where you keep important documents and other items you may need when on home-leave. ● Authorize a reliable and trusted adult relative to transact business and personal matters on your behalf in your absence. State his/her responsibilities and powers clearly in a power of attorney. Do not choose a very senior or ailing relative for obvious reasons. ● Write your will and leave a certified copy with your trustee. If you have children, state who is responsible for them in case both parents have a fatal accident. ● Prepare a set of copies of all-important documents to keepsake or leave the originals at home base and take copies for yourself.
Set up a Photo/Video Base
Take photos of your valuables, photocopy or scan certificates and receipts. Make a video of your present home with all furniture and items to be seen. Leave a set of photos at your home base and take the second set along in your hand carried luggage or install them on a CD Rom to be taken along.
PaperworkThe following table lists documents which in general should be copied, certified and translated for immigration, job search, medical purposes or others. We suggest you start your own list which will assist you in keeping track of the documents during your relocation.The tables also state which documents need to be passed on to your trustee and which should be with you during the move. For a list of documents you may need to hand-carry when on the move see the Hand-Carry List.
|Original Documents||Certified copies||Translated copies||Copies to||Hand carry Originals|
|Adoption/Child Custody Papers/ Birth Certificates||Yes||Yes||Trustee/guardian/home base /immigration||Yes|
|Driving docs||Yes||Yes||Insurance/host country police||Yes|
|House/Property||No||No||Tenant/trustee Management company||Yes|
|Income Tax Records||No||No||Trustee/home base/tax advisor||Yes|
|Marriage Certificate/Divorce Papers||Yes||Yes||Trustee/home base/immigration||Yes|
|Medical/Dental Records||No||Yes||Trustee/home base/office||Yes|
|Pet Papers||Yes||Yes||Immigration/next owner||Yes|
|Power of Attorney||Yes||Yes||Trustee/home base||Yes|
|Schools||No||Yes||New School Boarding School||Yes|
Insurance Data and Inventory Data Files
Keep names, addresses and policies of your insurances listed in a file for an easy overview and timely payment. In case of an emergency, other people may need to act on your behalf.
You need to list all items in your household with their value for household insurance purposes no matter how long ago they were purchased. Make a complete inventory once and complete the list whenever you buy something new.
To make this task easier, go to Step 4 "The Move".
Family Data File
Financial Data File
During your expatriate life, you will use credit cards and maintain bank accounts in a number of countries. This file helps you keep track of the details and passwords. Secure file with a password!
Personal Address Files
Save time and start a mailing list for friends and family. This will help you to stay in touch. It is also great for mailings of Christmas Cards and Newsletters and address changes. Compile a separate file for private addresses and other contacts like banks, insurers, clubs, etc.
Career Data File
You will need certificates and documents regarding your career for immigration and job search purposes. Start a file of your documents, scan, photocopy and have them translated and certified, if necessary.Back Next